Conditions of Room and Board Contract

All residents are expected to pay a $350 housing deposit. This deposit is a guarantee against damage to furnishings or structure that might be a result of actions by the resident. The housing deposit will remain on the student’s account until the student will no longer be residing in campus housing. A student may request a refund of the housing deposit by submitting a completed housing questionnaire at the end of the academic year indicating that he/she will not be returning to campus housing or at the end of the fall semester by indicating that he/she will not be returning to the university. The deadline for requesting a refund of the deposit is December 1st for spring semesters and May 1st for fall semesters. The deposit is refundable when a student completes the questionnaire, moves out and it is determined by the housing director that: (a) there are no charges to be assessed against the deposit and (b) that the student has fulfilled the residency requirements of the university.

Rooms are assigned by the residence life department. The university reserves all rights in assigning accommodations and de- termining the qualifications of those who may or may not reside in the residence halls. Room assignments are made before the beginning of each semester based as much as possible upon the student’s request. In the absence of such a request, the university will determine the assignment. Once a room is occupied, the student may not exchange or move to another room without prior written consent from the residence life office. Should an unapproved exchange or move be made, the student may be fined and required to move back to the originally assigned room. Billing adjustment notification will be provided to the business office for approved room changes when necessary.

Note: A student may be required to move to another room to comply with his/her contract request. Such a move will occur normally within five (5) days of written notification. An example of this is when double occupancy is requested and a roommate moves out. Failure to act on this situation may result in charge for single room assignment being assessed.

The staff of the university reserves the right to inspect student rooms and furnishings therein at any time. A program of room inspections and written reports is established each semester and is typically conducted at random times and intervals.

As stated in the housing contract, the university has the right to conduct general residence hall searches or specific room searches. Specific room searches will be done primarily for suspicion of possession or usage of drugs, alcohol, firearms, explosives, or for the recovery of stolen property. Under certain circumstances, searches may be done in cooperation with the Fort Wayne Police Department and utilizing K9 police units. During searches, students are expected to cooperate with any request to unlock drawers, trunks, or other secured locations within their room. Failure to cooperate with such requests may result in the removal of the lock by a university staff member or the confiscation of the locked item until it can be inspected.

Indiana Tech shall not be held responsible for loss of or damage to a student’s personal property. It is strongly recommended that students insure their personal property. This can be done through a renter’s policy or in some cases through a family homeowner’s policy. Cash, jewelry and items of significant value should be protected and not displayed. Most of the rooms offer a location to affix a personal lock for securing items. It is recommended that all personal items be marked or otherwise identified to prove ownership.

Although infrequent, the university reserves the right to close the residence halls during holiday and academic recess times throughout the year. If occurring, notice will be given to students and special arrangements must be made at least two weeks in advance with the housing office/residence hall staff for students with an identifiable need to remain in the residence halls at a time when they would otherwise be closed. Each request will be reviewed on a case-by-case basis.

Students who are required or choose to reside in the residence halls have accepted and agreed to live within the boundaries of university regulations and residence hall policies as outlined in the housing contract and the student handbook.

  • Residents must be officially checked into the assigned accommodation by completing the following procedure:
  • Having a completed housing application on file with the housing department.
  • Paying the required housing deposit.
  • Signing the housing contract at the time of moving in.
  • Reviewing and signing a room condition and inventory sheet with your resident assistant, which determines the condi- tion of the room and furnishings at the time of initial occupancy.

Students residing in Pierson Center, Kalbfleisch Hall, or Warrior Row C are required to purchase the full meal plan provided by the dining hall. In addition, all first-year students are required to purchase the full meal plan regardless of their assigned location. Evans-Kimmell Hall and Frank and Anne Oropeza Hall have their choice of meal plan options as defined in the section on dining hall services. All other residence hall students may choose to participate in a meal plan but are not required to do so. Students utilizing the dining hall are expected to follow all dining hall policies as outlined in the student handbook.

A student who wishes to vacate a room either on a voluntary or on a scheduled basis must complete the following checkout procedure:

  • Follow any instructions given by the housing department regarding end of year room inspections or damage reporting.
  • Return all keys to the university personally.
  • Remove all personal possessions and clean the room.

Failure to properly check out may result in charges or withholding of the housing deposit. Giving your keys to another student is a violation of university policy and will result in a fine or charges to change a lock if they are not returned.

The university reserves all rights to incorporate new regulations at any time. Students will be informed of all new policies.