Housing Exemption/Cancellation Form

To help you make the most of your college experience, all students during their first two years of college (typically freshmen and sophomores) are required to live on campus. Students who live on campus have the opportunity to take full advantage of campus resources, be more involved in campus activities, achieve academic success, and be more satisfied with their overall university experience. There are exceptions in which students can request to be exempt from the requirement.

Definitions

Exemption: You are a current or prospective resident who falls into the above-outlined Residency Requirement, however, you are requesting an exemption to live off-campus.

Cancellation: You are a current resident who has an assignment for a current or future term that you need to cancel.

Process for Requests

1. Review the reasons for exemption/release below. Determine if exemption requirements meet your situation.
   
2. Obtain additional supporting documents. Any form submitted without supporting documentation will not be accepted. Required information is described below.
   
3. Complete and submit a request form. You will receive a copy for your own records.
   
4. Receive Approval/Denial. In most cases, you will be notified by Residence Life before the end of the semester with a decision to your Indiana Tech Email.

Appeals may be submitted within 10 business days following the initial response to the Associate Vice President Student Services. Appeals will be considered on the basis of new information or procedural errors only. If the allotted time has passed, you cannot appeal the decision.

Reasons for Exemption/Release

1. Medical Condition:

Students requesting to live off-campus based on the need for medical accommodation should NOT complete this webmaster.

To be exempt from living on campus, students must complete the steps listed in Accessibility Services – Housing Accommodations using the AIM – Accessibility Services Portal found in LetMeIn’s One-Click-Apps.

2. 21 Years of Age:

Achieved 21 years of age prior to the start of the academic year (fall semester).

3. Junior or Senior Standing (two years of college enrollment):

Defined as completion of 60 credit hours prior to the start of the semester. Verification from an advisor or the registrar’s office must be submitted for proof of a change in enrollment status.

4. Residing With A Responsible Relative

Students may receive an exemption to live with a relative. Students who are approved for this exemption must live with the named relative and are not permitted to secure their own housing elsewhere.

A qualified responsible relative is:

• Generally limited to a PARENT, LEGAL GUARDIAN, or GRANDPARENT
• Whose residence is within 50 miles of campus.
• Have established 6 months of residency to qualify.

A qualified responsible relative should provide:

• A copy of a state-issued identification for the relative showing the address of the residence in addition to one of the following:
  • Utility Bill
  • Property Tax Statement,
  • A Lease Agreement in the Relative’s Name.

5. Living in Greek Housing:

Must be an active member of a fraternity recognized by Indiana Tech, have a 2.0 grade point average, and completed your second semester of full-time enrollment. Proof of membership must be provided.

6. Married and Residing With A Spouse Within 50 Miles of Campus:

Submission of a valid copy of marriage certificate, as well as proof of address, such as a utility bill, tax statement, or lease agreement.

7. Veteran of the U.S. Armed Forces:

A copy of military credentials and/or discharge paperwork must be presented.

8. Financial Hardship:

Indiana Tech defines financial hardship as, “recent, unforeseen hardship that significantly impacts the student’s ability to return to the University unless permitted to live off-campus.

• Please use the following questions to provide your rationale and supporting documentation in the Request Form:
  1. Please explain why you are applying for a housing exemption as a result of financial hardship.
  2. Please provide documentation to support your change in circumstance.
  3. How will your off-campus living arrangements reduce your financial hardship?

• The following rationale will not be accepted as supporting evidence of financial hardship:
  • Financial savings for enrollment at Indiana Tech
  • A Signed Lease or Rental Agreement
  • Meal Plan Dissatisfaction
  • Residence Life Experience Dissatisfaction
  • Club / Team / Organizational Involvement
  • Domestic / International status

9. Special Requests:

Any requests made outside of the previously listed reasons for exemption will be considered on a case-by-case basis at the discretion of the Director of Residence Life.

We will begin accepting requests for Housing Exemptions for the 2025-2026 academic year on April 1, 2025

Housing Contracts are for a full academic year, unless enrollment at Indiana Tech is discontinued. A request for release is not final until formal approval is given from the Office of Residence Life. The early termination of a Housing contract will result in the loss of the Housing deposit, except as stipulated in the contract.

Please, carefully read and answer the below prompts. All information is confidential and used only for determining off-campus status: If you have any questions, please contact ResidenceLife@indianatech.edu.